Election Cycles

• Board elections are held every year for active and retired trustee positions and are overseen by a volunteer committee called the Nominating and Election Committee.
• The volunteer Nominating and Election Committee meets approximately four times in the election year:
  • to kick off the election season
  • to review candidate qualifications
  • to prepare ballot; and
  • to tabulate votes.
• All meetings are held at the COAERS Boardroom at 4700 Mueller Blvd, Suite 100. If you are interested in being a volunteer on the Nominating and Election Committee, please send a message to Michelle Mahaini.

Term of Office

• Terms for elected board members are four years and the terms are staggered so that there is an active or retired place for election every two years.
• As current City employee, you have the opportunity to vote for peers running for active board positions. When you retire, you can vote for the retired positions.

Candidate Application

• Any eligible current City employee or retired member can apply to be a candidate for active or retired member open positions, respectively.

Election Timeline

• Candidate applications are submitted in September, with ballots mailed out in October and voting by December. The newly elected board member will begin their new term the upcoming January.

If you are interested in serving on the COAERS Board, please review the information below about open positions for Active members, Retired members, and citizen appointments. 

1. Active Member Place 8
2. Active Member Place 9

The election for Active Member Election for Places 8 and 9 to be held in October 2025.

TERM

January 2026 through December 2029

ELIGIBILITY

To be an eligible candidate, you must be an active member currently contributing to COAERS and not on a leave of absence. Please know that employees currently employed by the Building Service cannot run in this election since these departments are currently represented on the Board in Place 7.  

HOW TO BE BECOME A CANDIDATE

If you are interested in becoming a candidate for Place 8 or Place 9, complete and submit the Candidate Application Packets. 

CANDIDATE APPLICATION PACKET

CANDIDATE APPLICATION DEADLINE

Friday, September 12, 2025, by or before 5:00 p.m. Central Time.

QUESTIONS

If you are interested in becoming a candidate for Place 8 or Place 8, or have questions about the election, please email Michelle Mahaini at michelle.mahaini@coaers.org.

CANDIDATE TRAINING WORKSHOP

A Candidates Training Workshop will be held in September to inform candidates of Trustee duties and responsibilities. Candidates may withdraw their application after the session if they are unable to make the necessary commitments.

Retired Member Place 10 election is now closed.