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Request for Proposal


COAERS conducts requests for various business needs. For current bid notices, please view the information below. 




Invitation to Interested Public Accounting Firms

The City of Austin Employees’ Retirement System (COAERS) is seeking proposals from qualified public accounting firms for full scope financial statement audit services.

This webpage provides all the information you will need to provide a proposal. Keep checking this site as COAERS will use it as the primary source of information about the RFP. For example, this website will be updated with instructions on how to participate virtually in the pre-proposal conference and the bid opening meeting. If amendments are made to the RFP, they will also be posted here.


Proposer Registration

In addition to checking this website, COAERS can email you new information and updates about the RFP. To receive this information, complete the Proposer Registration Form:


Timeline for Submitting a Proposal

Questions Due: July 15, 2021, on or before 5:00 p.m. Central Time; email questions to
Pre-Proposal Conference: July 22, 2021 at 12 p.m., Central Time 
Proposal Submission Deadline: August 12, 2021, on or before 5:00 p.m. Central Time 
Bid Opening: August 13, 2021 at 12 p.m., Central Time 

Email for Questions


Pre-Proposal Conference

A pre-proposal conference is scheduled for 12:00 p.m., Central Time, July 22, 2021. Attendance at the pre-proposal conference is not mandatory. The pre-proposal conference will be held virtually. 

Pre-Proposal Meeting Details
Zoom Meeting Link:
Meeting ID: 842 3508 1897
Passcode: AuditRFP
Meeting Dial-in Number:  1 (346) 248 7799 
Dial-in Passcode: 85726711
Questions about the RFP shall be submitted in writing to Russell Nash, Deputy Executive Director, by e-mail to on or before 5:00 p.m. Central Time, July 15, 2021. COAERS will officially respond to all questions in writing after the pre-proposal conference.

Bid Opening

COAERS will conduct a public bid opening meeting at Noon, Central Time on August 13, 2021.  At the bid opening, firm names that responded to this RFP will be read aloud. This meeting will be held virtually.
Bid Opening Meeting Details
Zoom Meeting Link:
Meeting ID: 810 1908 5925
Passcode: AuditRFP
Meeting Dial-in Number:  1 (346) 248 7799 
Dial-in Passcode: 91310003


RFP and Related Documents

Click the links below to access the RFP and related documents:


Proposal Submission Email Address


Proposal Submission Deadline

On or before 5:00 p.m. Central Time, August 12, 2021


Contact Person for the RFP

Russell Nash
Deputy Executive Director
City of Austin Employees’ Retirement System
512-458-2551 ext. 126


No Contact Period in Effect

Neither COAERS Trustees nor Staff involved in this RFP shall communicate with regard to this RFP and its related contract with any person who may be under consideration in such a selection or hiring process except in a scheduled Committee or Board meeting, or site visit, prior to the actual selection or hiring. Failure to observe this restriction may result in the disqualification of the proposal. This requirement applies to communication between proposers and to the following COAERS Trustees and Staff:
  • Ms. Stephanie Beach
  • Mr. Michael Benson
  • Ms. Amy Hunter
  • Ms. Yuejiao Liu
  • Mr. Frank Merriman
  • Mr. Chris Noak
  • Ms. Leslie Pool
  • Mr. Anthony B. Ross, Sr.
  • Mr. Brad Sinclair
  • Mr. Randy Spencer
  • Ms. Diana Thomas
  • Mr. Christopher Hanson
  • Mr. David Veal
  • Mr. Robert Doggett
  • Ms. Donna Boykin
  • Ms. Yun Quintanilla
  • Ms. Cathy Edwards
  • Ms. Bertie Corsentino
  • Ms. Teresa Cantu
  • Ms. Amy Kelley
  • Mr. David Stafford

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